If any due date for filing falls on a Saturday, Sunday, or legal holiday, you may file your return on the next business day. Any credit for qualified sick and family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021, that is remaining at the end of the quarter because it exceeds the employer share of social security tax for the quarter is claimed on line 13c as a refundable credit. On any device & OS. Generally, we won't ask about unfiled returns if at least one taxable return is filed each year. For more information about a CPEOs requirement to file electronically, see Rev. 12/20) Page 1 of 2 Form CT-941 Instructions General Instructions . Read the separate instructions before you complete Form 941. Enter the collectively bargained defined benefit pension plan contributions and collectively bargained apprenticeship program contributions allocable to qualified sick leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. Enter the total number of Forms W-2 reporting Illinois withholding you issued for the entire year. The payroll tax credit election must Please check with your financial institution regarding availability, deadlines, and costs. Your Form IL-941 is due quarterly. 15. Certification program for professional employer organizations (PEOs). The tax is treated as accumulated by the employer on the Date of Notice and Demand as printed on the Section 3121(q) Notice and Demand. Under the EPSLA, as amended for purposes of the ARP, wages are qualified sick leave wages if paid to employees that are unable to work or telework before October 1, 2021, because the employee: Is subject to a federal, state, or local quarantine or isolation order related to COVID-19; Has been advised by a health care provider to self-quarantine due to concerns related to COVID-19; Is experiencing symptoms of COVID-19 and seeking a medical diagnosis; or, for leave taken after March 31, 2021, and before October 1, 2021, is seeking or awaiting the results of a diagnostic test for, or a medical diagnosis of, COVID-19 (and the employee has been exposed to COVID-19 or the employee's employer has requested such test or diagnosis), or the employee is obtaining immunizations related to COVID-19 or recovering from an injury, disability, illness, or condition related to such immunization; Is caring for an individual subject to an order described in (1) or who has been advised as described in (2); Is caring for a son or daughter because the school or place of care for that child has been closed, or the childcare provider for that child is unavailable, due to COVID-19 precautions; or. B(9L[soj,{M`~/>3Dda4_noQ- Monthly schedule depositors and semiweekly schedule depositors must account for nonrefundable credits claimed on lines 11a, 11b, and 11d when reporting their tax liabilities on line 16 or Schedule B (Form 941). endobj Otherwise, see the instructions for line 15, later. Don't include: Employees in nonpay status for the pay period. Therefore, the payroll tax credit applies against Rose Co.'s share of social security tax (up to $250,000) and Medicare tax on wages paid to employees in the third quarter of 2023. Form 941-X is an adjusted return or claim for refund and is filed separately from Form 941. However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified sick leave wages on lines 5a(i), 5c, and, if applicable, 5d. See the instructions for, Enter all tips your employees reported to you during the quarter until the total of the tips and taxable wages, including wages reported on line 5a, qualified sick leave wages reported on line 5a(i), and qualified family leave wages reported on line 5a(ii), for an employee reach $160,200 for the year. See sections 11 and 12 of Pub. 3632 0 obj Aggregate Forms 941 are also filed by CPEOs approved by the IRS under section 7705. Inst 941 (PR) (Schedule B) Instructions for Schedule B (Form 941) (PR), Report of Tax Liability for Semiweekly Schedule Depositors (Puerto Rico Version) 0622. If youre a semiweekly schedule depositor, attach Schedule B (Form 941). Qualified sick leave wages for leave taken after March 31, 2020, and before April 1, 2021, aren't subject to the employer share of social security tax; therefore, the tax rate on these wages is 6.2% (0.062). Complete lines 19 and 20 only if qualified health plan expenses allocable to qualified sick leave wages and/or qualified family leave wages were paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021. If you submit an annual reconciliation return, it will cause processing delays and an Also, when you complete Form 941, be sure to check the box on the top of the form that corresponds to the quarter reported. Reduction Act of 2022 (the IRA) increases the election amount to $500,000 for tax years beginning after December 31, 2022. See section 6 of Pub. The amounts entered on lines 19 through 28 are amounts that you use on the worksheets at the end of these instructions to figure certain credits. For answers to your questions about completing Form 941 or tax deposit rules, you can call the IRS at 800-829-4933 or 800-829-4059 (TDD/TTY for persons who are deaf, hard of hearing, or have a speech disability), MondayFriday from 7:00 a.m. to 7:00 p.m. local time (Alaska and Hawaii follow Pacific time). The pension contribution rate is the contribution rate that the employer is obligated to pay under the terms of a collective bargaining agreement to a defined benefit plan, as the rate is applied to contribution base units, as defined by section 4001(a)(11) of the Employee Retirement Income Security Act of 1974 (ERISA). Requesting to file Forms 941 instead of Form 944. If we receive Form 941 after the due date, we will treat Form 941 as filed on time if the envelope containing Form 941 is properly addressed, contains sufficient postage, and is postmarked by the U.S. To get more information about EFTPS or to enroll in EFTPS, go to, If you fail to submit a deposit transaction on EFTPS by 8 p.m. Eastern time the day before the date a deposit is due, you can still make your deposit on time by using the Federal Tax Collection Service (FTCS) to make a same-day wire payment. EFTPS is a free service provided by the Department of the Treasury. See Amended Returns, on Page 1 of the instructions. Sole proprietorshipThe individual who owns the business. For more information, see the Instructions for Form 941-X, section 13 of Pub. %%EOF If you're a third-party payer of sick pay that isn't an agent (for example, an insurance company) and you're claiming the credit for qualified sick and family leave wages for amounts paid to your own employees, the amount of the employer share of Medicare tax reported on line 5c must be reduced by any adjustment you make on line 8 for the employer share of Medicare tax transferred to your client. To make sure businesses comply with federal tax laws, the IRS monitors tax filings and payments by using a numerical system to identify taxpayers. If a transfer occurs, you may need a new EIN. 51, 80, and 179 discontinued after 2023. Write to the IRS office where you file your returns (using the Without a payment address under Where Should You File, later) to notify the IRS of any business name change. 19. Leave the Trade name line blank if it is the same as your Name.. 15 for more information. For details about the difference between tips and service charges, see Rev. The second part of the template is the Payment Voucher which must be completed if the employer makes a payment with this record. 12. A CPEO is generally treated for employment tax purposes as the employer of any individual who performs services for a customer of the CPEO and is covered by a contract described in section 7705(e)(2) between the CPEO and the customer (CPEO contract), but only for wages and other compensation paid to the individual by the CPEO. Additional Medicare Tax withheld from employees. 5e. Qualified family leave wages for leave taken after March 31, 2021, and before October 1, 2021 (Form 941, Part 3, Qualified family leave wages included on Form 941, Part 3, line 26, that were not included as wages reported on Form 941, Part 1, lines 5a and 5c, because the qualified family leave wages were excluded from the definition of employment under sections 3121(b)(1)(22), Qualified family leave wages included on Form 941, Part 3, line 26, that were not included as wages reported on Form 941, Part 1, line 5a, because the qualified family leave wages were limited by the social security wage base. Enter the collectively bargained defined benefit pension plan contributions and collectively bargained apprenticeship program contributions allocable to qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. Pay the employer's portion of Social Security or Medicare tax. Also see Adjusting tax liability for nonrefundable credits claimed on lines 11a, 11b, and 11d , later. 12/22) 941HHE 1222W 01 9999 Form CT941 HHE is used to reconcile annual Connecticut income tax withholding from household employee wages only. Use the March 2022 revision of Form 941 only to report taxes for the quarter ending March 31, 2022. Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, Wisconsin, Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming, No legal residence or principal place of business in any state. Enter all tips your employees reported to you during the quarter until the total of the tips and taxable wages, including wages reported on line 5a, qualified sick leave wages reported on line 5a(i), and qualified family leave wages reported on line 5a(ii), for an employee reach $160,200 for the year. Follow the instructions for each box to determine if you need to enter your monthly tax liability on Form 941 or your daily tax liability on Schedule B (Form 941). Requesting to file Form 944 instead of Forms 941. Form 941-X is filed separately from Form 941. The following amounts are reconciled. See Pub. Qualified sick leave wages and qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021, are reported on line 5a. Don't include the qualified sick leave wages paid this quarter of 2023 that are reported on line 5a(i) or qualified family leave wages paid this quarter of 2023 that are reported on line 5a(ii) for leave taken after March 31, 2020, and before April 1, 2021. Current quarter's adjustments to social security and Medicare taxes for fractions of cents, sick pay, tips, and group-term life insurance. A paid preparer must sign Form 941 and provide the information in the Paid Preparer Use Only section of Part 5 if the preparer was paid to prepare Form 941 and isn't an employee of the filing entity. If you filed Form 944 in either 2021 or 2022, your lookback period is the 2021 calendar year. However, you must check the box on line 18 on every Form 941 you file. The sick pay should be included on line 5a, line 5c, and, if the withholding threshold is met, line 5d. A draft version of the 2022 Form 941, Employer's Quarterly Federal Tax Return, was released Jan. 26 by the Internal Revenue Service. Enter the qualified health plan expenses allocable to qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021. TaxBandits is a SOC 2 Certified, IRS authorized e . Your business should have only one EIN. Otherwise, use parentheses. 5a5e. Paid preparers must sign paper returns with a manual signature. Form CT-941 Instructions (Rev. Refundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021, and Before October 1, 2021, 13g. 664, available at IRS.gov/irb/2020-17_IRB#NOT-2020-22; and Notice 2021-24, 2021-18 I.R.B. Securely download your document with other editable templates, any time, with PDFfiller. The refundable portion of the credit doesnt reduce the liability reported on line 16 or Schedule B (Form 941). File your initial Form 941 for the quarter in which you first paid wages that are subject to social security and Medicare taxes or subject to federal income tax withholding. 11a. You may also apply for an EIN by faxing or mailing Form SS-4 to the IRS. See Highly compensated employee , later, for the definition. Add lines 11a, 11b, and 11d. This amount is also entered on Worksheet 2, Step 2, line 2h. Don't reduce your total liability reported on line 16 by the refundable portion of the credit for qualified sick and family leave wages. For more information about applying for a PTIN online, go to IRS.gov/PTIN. Form W-2 which has the required information about the EIC on the back of Copy B. Check the second box on line 16 and enter your tax liability for each month in the quarter. 15 for use in 2024 (published December 2023). Don't staple Form 941-V or your payment to Form 941 (or to each other). 15 (sp) that is a Spanish-language version of Pub. If you downloaded or printed the 2022 Instructions for Form 1040 (and 1040-SR) prior to January 20, 2023, please be advised that the instructions for reporting digital asset transactions and the instructions for Form 1099-K loss reporting have been revised. How can I file or pay . endstream Add lines 2a and 2a(i), Qualified sick leave wages excluded from the definition of employment under sections 3121(b)(1)(22). Instructions for Form 941-SS, Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands . Report these types of withholding on Form 945, Annual Return of Withheld Federal Income Tax. To avoid a penalty, you must pay any amount you owe in full with a timely filed return or you must deposit any amount you owe before the due date of the return. Report unemployment taxes on Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return. If the payroll tax credit elected is more than Rose Co.'s share of social security tax on the first payroll payment of the quarter, the excess payroll tax credit would be carried forward to succeeding payroll payments in the third quarter until it is used against up to $250,000 of Rose Co.'s share of social security tax for the quarter. * . How is the employee retention credit is presented on Form 941-X? Notice 797. For more information on the different types of third-party payer arrangements, see section 16 of Pub. Qualified health plan expenses allocable to qualified sick leave and family leave wages. See Box 1Wages, tips, other compensation in the General Instructions for Forms W-2 and W-3 for details. See Seasonal employers and If Your Business Has Closed, earlier. 2012-18. Partnership (including an LLC treated as a partnership) or unincorporated organizationA responsible and duly authorized partner, member, or officer having knowledge of its affairs. Select the mailing address listed on the webpage that is in the same state as the address to which you would mail returns filed without a payment, as shown next. Don't use Form 941 to report backup withholding or income tax withholding on nonpayroll payments such as pensions, annuities, and gambling winnings. If you file Form 941 electronically, you can e-file and use EFW to pay the balance due in a single step using tax preparation software or through a tax professional. See the instructions for line 11b for information about the credit for qualified sick and family leave wages for leave taken after March 31, 2020, and before April 1, 2021. Form SS-4. If, however, you've . <>stream Otherwise, you can go to IRS.gov/OrderForms to place an order and have them mailed to you. For more information about a Who should file Form 941 2022? However, don't use EFW to make federal tax deposits. . Qualified health plan expenses allocable to qualified sick leave wages (Form 941, Part 3, Employer share of Medicare tax on qualified sick leave wages. If line 12 is $2,500 or more and line 12 on the prior quarterly return was $2,500 or more, or if you incurred a $100,000 next-day deposit obligation during the current quarter. If youre filing your tax return electronically, a valid EIN is required at the time the return is filed. Enter the qualified health plan expenses allocable to qualified sick leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021. See section 11 of Pub. Services provided by your tax professional, financial institution, payroll service, or other third party may have a fee. 15-A for more information about sick pay reporting and the procedures for transferring the liability to the employer. . Form 8974 is used to determine the amount of the credit that can be used in the current quarter. If Rose Co. still has credit remaining after reducing its share of social security tax (up to $250,000) and Medicare tax for the third quarter, the remainder would be treated as a payroll tax credit against its share of social security tax (up to $250,000) and Medicare tax on wages paid in the fourth quarter. 2022 Withholding Income Tax Payment and Filing Due Dates. Don't reduce your monthly tax liability reported on line 16 or your daily tax liability reported on Schedule B (Form 941) below zero. You remain responsible if the third party fails to perform any required action. 15, or go to, For more information on making federal tax deposits, see section 11 of Pub. Your filing address may have changed from that used to file your employment tax return in prior years. Form 941-SS, Employers QUARTERLY Federal Tax ReturnAmerican Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands; and Form 941-PR, Planilla para la Declaracin Federal TRIMESTRAL del Patrono, will no longer be available after the fourth quarter of 2023. Enter the federal income tax you withheld (or were required to withhold) from your employees on this quarter's wages, including qualified sick leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before October 1, 2021, and qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before October 1, 2021; tips; taxable fringe benefits; and supplemental unemployment compensation benefits. Qualified small business payroll tax credit for increasing research activities. Current quarter's adjustment for sick pay. See IP 2022(1). For paid sick leave qualifying under (4), (5), or (6) above, the amount of qualified sick leave wages is determined at two-thirds the employee's regular rate of pay, but the wages may not exceed $200 for any day (or portion of a day) for which the individual is paid sick leave. Employers eligible to claim the credit for qualified sick and family leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before October 1, 2021, can reduce their deposits by the amount of their anticipated credit. <> See Terminating a business in the General Instructions for Forms W-2 and W-3 for information about earlier dates for the expedited furnishing and filing of Forms W-2 when a final Form 941 is filed. After an employee takes leave for 10 days, the employer must provide the employee paid leave (that is, qualified family leave wages) for up to 10 weeks. You can apply for an installment agreement online if: You can't pay the full amount shown on line 14, The total amount you owe is $25,000 or less, and. For details, see the General Instructions for Forms W-2 and W-3. 2017-14, 2017-3 I.R.B. These qualified health plan expenses are amounts paid or incurred by the employer to provide and maintain a group health plan but only to the extent such amounts are excluded from the employees income as coverage under an accident or health plan. To request approval to act as an agent for an employer, the agent files Form 2678 with the IRS unless you're a state or local government agency acting as an agent under the special procedures provided in Rev. +Kt,qDR-,5$\?8p(! 15 or go to IRS.gov/EmploymentTaxes. 3633 0 obj 15. Stop paying social security tax on and entering an employee's wages on line 5a(ii) when the employee's taxable wages, including wages reported on line 5a, qualified sick leave wages reported on line 5a(i), qualified family leave wages reported on line 5a(ii), and tips, reach $160,200 for the year. For more information about qualified sick leave wages, go to IRS.gov/PLC. Social security and Medicare taxes apply to election workers who are paid $2,200 or more in cash or an equivalent form of compensation in 2023. 15. If you want to allow an employee, a paid tax preparer, or another person to discuss your Form 941 with the IRS, check the Yes box in Part 4. Enter the amount of the credit from Form 8974, line 12 or, if applicable, line 17. See section 6 of Pub. After you file your first Form 941, you must file a return for each quarter, even if you have no taxes to report, unless you filed a final return or one of the exceptions listed next applies. (Form 941), Employer's Annual Federal Unemployment Tax Return (Form 940), . 15-A for more information about sick pay reporting. The employee received more than $135,000 in pay for the preceding year. If youre required to file Forms 941 but believe your employment taxes for calendar year 2023 will be $1,000 or less, you may request to file Form 944 instead of Forms 941 by calling the IRS at 800-829-4933 between January 1, 2023, and April 3, 2023, or sending a written request postmarked between January 1, 2023, and March 15, 2023. Detach Here and Mail With Your Payment and Form 941. "-HvPNbL$a4'2**\hD;Aaa ,F|e548Z$5a\"M Enter your name, EIN, Form 941, and the tax year and quarter on all attachments. The refundable portion of the credit doesnt reduce the liability reported on line 16 or Schedule B (Form 941). If you would mail your return filed without a payment to Kansas City, send your request to the address for Cincinnati shown above. Report the entire amount of these tips on line 5b (Taxable social security tips), line 5c (Taxable Medicare wages and tips), and, if the withholding threshold is met, line 5d (Taxable wages and tips subject to Additional Medicare Tax withholding). For more information about filing Form 941 electronically, see Electronic filing and payment, earlier. For more information, see section 10 of Pub. If you work for a firm, enter the firm's name and the EIN of the firm. This amount is also entered on Worksheet 1, Step 2, line 2f. If you permanently go out of business or stop paying wages to your employees, you must file a final return. Note: You must also complete the entity information above Part 1 on Form 941. The uncollected employee share of social security and Medicare taxes on group-term life insurance premiums paid for former employees. Enter the result on line 6. However, qualified health plan expenses dont include amounts that the employee paid for with after-tax contributions. This document is used by employers to report income taxes, social security tax, and Medicare tax withheld from employees' wages. Apprenticeship program contribution rate. Take note: the revised version of Form 941 was released on January 26, 2022, but it's not yet ready for filing. 7. You can get forms and publications faster online. The COVID-19 related credit for qualified sick and family leave wages is limited to leave taken after March 31, 2020, and before October 1, 2021. Qualified family leave wages for leave taken after March 31, 2020, and before April 1, 2021, aren't subject to the employer share of social security tax; therefore, the tax rate on these wages is 6.2% (0.062). . The refundable portion of the credit is allowed after the employer share of social security tax is reduced to zero by nonrefundable credits that are applied against the employer share of social security tax. This may result in penalties. 15. If line 12 is less than $2,500 or line 12 on the prior quarterly return was less than $2,500, and you didn't incur a $100,000 next-day deposit obligation during the current quarter, check the first box on line 16 and go to Part 3. The federal income tax withholding tables are included in Pub. No adjustment is reported on line 8 for sick pay that is paid through a third party as an employers agent. For purposes of this credit, qualified sick leave wages and qualified family leave wages are wages for social security and Medicare tax purposes, determined without regard to the exclusions from the definition of employment under sections 3121(b)(1)(22), that an employer pays that otherwise meet the requirements of the EPSLA or Expanded FMLA. Give us any information that is missing from your return. Application for Employer Identification Number (EIN) Use this form to apply for an employer identification number (EIN). Don't use a credit or debit card to make federal tax deposits. You must complete all three pages of Form 941 and sign on page 3. If line 12 is $2,500 or more on both your prior and current quarter Form 941, and youve deposited all taxes when due, the balance due on line 14 should be zero. To contact EFTPS using TRS for people who are deaf, hard of hearing, or have a speech disability, dial 711 and then provide the TRS assistant the 800-555-4477 number above or 800-733-4829.
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